Project manager for podcast and content operations
Your podcast and content pipeline,on schedule and checked before it ships.
Virtual project manager with 6+ years in digital operations. Since 2025 I've run a mortgage brand's podcast at 3 episodes a week, plus its blogs and newsletters, checked before anything goes live.
Client names and results are real. The previews are recreations with sample data.
Episode pipelineTue · Thu · Sat
Booking 3
Guest: first-time buyer coachGuest: VA loan specialistPre-call brief sent
Edit and QA 3
Ep. 42 audio polishEp. 41 thumbnail and titleEp. 41 SEO metadata
Published 3
Ep. 40 on Libsyn and YouTubeMon: social clips scheduledEp. 39 show notes
Recreated with sample data. Client details removed.
Ed Parcaut, mortgage and veteran loans
A podcast that ships 3 episodes a week, on fixed days, with QA on every one
250+ episodes produced, 3 a week since 2025
Episodes go out every Tuesday, Thursday and Saturday, with social content every Monday. The host records; booking, QA and publishing run through me.
How I did it
The show had no standard publishing schedule and no dedicated quality check before episodes went live.
Set a fixed release timeline: episodes Tuesday, Thursday and Saturday, social content Monday
Source guests through targeted outreach, vet them, then book and coordinate each appearance
Run QA on every video cut, audio polish, thumbnail, title and SEO metadata before an episode goes live
Handle SEO for each long-form episode and short-form clip on Libsyn, YouTube and social
StreamYardAsyncLibsynYouTube
This month's contentWeekly newsletter
VA loan myths, explainedBlogRate update for OctoberNewsletter3 questions before you refinanceInstagramYour pre-approval checklistEmailEp. 40 highlightShort clipClosing day, step by stepFacebook
Recreated with sample data. Client details removed.
Ed Parcaut, mortgage and veteran loans
A weekly newsletter that sends readers back to the blog
Weekly newsletter, each built on a published blog post
Every newsletter is built around a published blog topic and links readers back to the main site, written for search, retention and click-through.
How I did it
Write informative blog posts on mortgage and veteran loan topics, optimized for search
Build each weekly newsletter around a published blog topic
Write the social media content and marketing emails
Use AI tools for research and drafts, and Grammarly for the final polish
ChatGPTClaudeJasperGrammarly
QA checklist: storefront assets12 checks
Visual quality
Sharp, high-res, no blur
True-to-life color, no glare or dark shadows
Clean cutouts, no halos or dust
Infographics and copy
Each graphic shows a key benefit, not just a feature
Size and scale clearly called out
All on-image copy proofread
Mobile
Text bold and large enough to read on a phone
Shortened from the checklist I use on every storefront asset.
Mindfulgoods.co, e-commerce brand
A storefront QA checklist that cut revision rounds with the creative team
12 checks every storefront asset passes before handoff
Every product image and graphic passes the same checklist before the client sees it, and back-and-forth revision rounds with the creative team went down significantly.
How I did it
Wrote a 12-point QA checklist covering image quality, infographic copy, mobile readability and lifestyle context
Coordinated design work across the creative team and ran every storefront asset through the checklist
Was the client's main contact through onboarding, answering inquiries quickly
Recreated with sample data. Client details removed.
Level 9 Virtual clients in dental, land acquisition and services
Lead intake forms that hand sales clean, qualified data
Forms capture contact details, project scope and qualifying criteria up front. The data arrives cleaned and standardized in Google Sheets and Excel, ready for sales and account managers.
How I did it
Built lead generation and intake forms for dental practices, land acquisition and service businesses
Captured contact details, project scope and qualifying criteria on every lead
Cleaned and standardized the data in Google Sheets and Excel for handoff to sales and account management
Google SheetsExcel
What I can take off your plate
Project management
One person who knows where every task stands, and a daily report so you do too.
Trackers in ClickUp or Asana
Daily async status reports
Client communication and onboarding
QA before anything goes live
Podcast production
You record. I handle the guests, the QA and the release schedule.
Guest outreach, vetting and booking
QA on cuts, audio, thumbnails and metadata
SEO for episodes and short clips
Publishing on Libsyn, YouTube and social
Content and newsletters
Blogs and weekly newsletters built for search, retention and clicks back to your site.
SEO blog posts
Weekly newsletters tied to your blog
Social media posts and Canva graphics
Marketing emails
Admin and e-commerce
Your store, your leads and your data, kept accurate.
Shopee listings and inventory
Lead intake forms
Data cleanup in Excel and Google Sheets
Customer inquiries
How working with me goes
Week one is about standardizing how the work moves before adding anything new.
1
Review your workflows
I go through how work moves today and audit your existing content and assets.
2
Channels and trackers
We agree on communication channels, and I set up clean project trackers everyone can read.
3
Daily async updates
You get a status report every day, and every task lives on one dashboard you can check anytime.
Where I have done this before
2025 to now
Virtual assistant and project manager Level 9 Virtual
Project manager and main coordinator for EdParcaut.com and Level 9 Virtual's own accounts
Produced 250+ podcast episodes at 3 a week: guest booking, QA, thumbnails and SEO across Libsyn, YouTube and social
Write the brand's SEO blogs, social content, marketing emails and weekly newsletter
2023 to 2024
Virtual assistant and admin assistant Level 9 Virtual
Ran lead generation campaigns for dental, land acquisition and service businesses
Built intake forms and cleaned, standardized databases in Excel and Google Sheets for sales handoff
Gave admin support across several ongoing accounts
2022 to 2023
Virtual assistant and project manager Level 9 Virtual
Project manager and main coordinator for Mindfulgoods.co and Level 9 Virtual's own accounts
Wrote a 12-point storefront QA checklist that cut revision rounds with the creative team
Main contact for client questions through onboarding
2021 to 2022
E-commerce manager Black Dawg Bullies, Shopee store
Ran the Shopee store end to end, keeping listings and inventory accurate
Answered customer questions about products and orders through to fulfillment
2018 to 2020
Junior graphic artist and social media manager Prime Management
Designed talent cards, YouTube thumbnails and marketing graphics in Canva
Ran daily social media: post scheduling, monitoring and community replies
EA
Hi, I'm Ela.
I started in 2018 designing talent cards, YouTube thumbnails and social posts in Canva. Then I ran a Shopee store end to end, and since 2022 I've managed projects, content and podcast production at Level 9 Virtual.
I studied Biology at the Polytechnic University of the Philippines, where I made the President's and Dean's lists, and I'm now studying Animal Science. I keep clients updated with daily async reports and one tracking dashboard, and I catch the small things before they go live: typos in graphic callouts, off-brand copy, broken metadata, layouts that fall apart on a phone.
Based in
Pampanga, PH
Works
9 PM to 6 AM Manila, Mon to Fri
Languages
English, fluent
Setup
945 Mbps fiber + mobile hotspot backup
Training and certificates
President's Lister and Dean's ListerPolytechnic University of the Philippines, 2020 to 2022
BS Animal Science (in progress)Pampanga State Agricultural University
Questions people ask before hiring me
Which hours do you work?
9 PM to 6 AM Manila time, Monday to Friday, which lines up with the US Eastern workday. The hours bar above shows them in your time zone. During those hours I usually reply within 10 to 15 minutes.
How do you keep my accounts and data safe?
I use LastPass for passwords and two-factor authentication on every account. I'm happy to sign an NDA or security agreement before we start.
What if your internet goes down?
I work on a 945 Mbps fiber line with a mobile hotspot as backup, so an outage doesn't take me offline.
Tell me about your show or project.
Send me what you're working on and where it's stuck. During my working hours I usually reply within 10 to 15 minutes.
